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If you’re an executive leader whose organization is facing a current or potential lawsuit, it’s important to consider a very important question. How do you manage the tension between protecting your firm from liability and mitigating a hit to your reputation? 

Navigating a litigious event is daunting — and there’s plenty to worry about just preparing for the legal battle that lies ahead. On top of that, a lawsuit can also pose a significant threat to your firm’s public image. And since even the perception of guilt can cause you to suffer losses in valuation and revenue, the reputational risk that accompanies litigation can ultimately cause more harm to your business than the litigation itself. 

Complicating this further, your legal team will tell you to keep quiet and avoid saying anything that could damage you in court. But your PR firm should insist that it’s crucial to get ahead of negative blowback and proactively communicate with your audience. 

Here’s why you should avoid adopting an overly conservative response — and five strategies to communicate effectively in the midst of a legal crisis.

Why You Need an Effective Comms Strategy When Facing Litigation 

Whether your firm is innocent or guilty from a legal perspective, staying silent in response to an attack on your firm’s image is not a good option. Why? In the absence of an official statement from you, your audience is much more likely to accept someone else’s narrative — or create one of their own. 

Academic research bears this out. According to William Benoit’s Image Restoration Theory, “The important point is not whether the business is in fact responsible for [an] offensive act, but whether the firm is thought to be responsible by the relevant audience” (emphasis added).

More simply put, perception is reality. So even if (or perhaps particularly if) you’ve done nothing wrong, it’s essential to communicate your side of the story to your audience. 

How Good PR Enabled a Healthcare Company to Gain Market Share

I saw the importance of managing the narrative around litigation first-hand when I represented a healthcare company that had recently acquired a new technology. When they attempted to break into their competitor’s market, the competitor promptly sued them for patent infringement in several countries.

Initially, my client’s IP lawyer persuaded them to stay silent. But the competitor was relentless, releasing well-crafted statements after every milestone decision in court. It spun every decision in its favor. As a result, my client’s sales team encountered significant resistance in the field. 

Further, the client was a publicly traded company, and its stock prices came under pressure as the competition persisted with its full-court press.

The tide turned when the client’s executive leader stepped in. He understood that even if his organization won the legal battle, it could still lose in the court of public opinion. That meant their business’s very viability was on the line — and he knew it was important to speak out.

So we set out to beat the competitor at its own game. We collaborated closely with the client’s legal team to create scenario plans for every lawsuit in each of the several countries where active litigation was underway. We charted out every possible outcome for each milestone in every jurisdiction. We drafted a press release for every outcome that would relay our point-of-view into the marketplace as soon as each milestone was achieved. 

This proactive, well-timed strategy enabled the client to maintain its customer base and eventually preserve the market share it had taken from its competitor. Thanks to executive leadership who understood the need to balance legal and reputation risk, the comms and legal teams were able to work collaboratively. Together, they addressed the compelling issues facing the company beyond the courtroom. 

5 Steps to Manage Your Firm’s Reputation During Litigation

Protecting or restoring your firm’s image as a result of litigation will take a serious concerted effort on the part of your internal team. And though a partner like Greentarget can do much of the heavy lifting to facilitate this process, your Executive Committee members, legal counsel, and other influential figures will need to come together to craft your PR response.

This will require you to take five crucial steps.

1. Conduct Scenario Planning to Plot Likely Outcomes

High-profile, complex litigation can last for months, if not years. Therefore, as we saw in the example above, one of the most important things you can do is put strategies in place to minimize the impact of ongoing negative press.

To think through every likely scenario, ask questions like:

  • What are all the possible outcomes we may need to address?
  • How severe is the reputational threat of each outcome?
  • How could each scenario potentially unfold?
  • How should we respond to each scenario?

Finally, you’ll need to gather any data or supporting information required to inform the appropriate course of action in response to each scenario.

2. Prioritize Your Audiences

The details of your litigation may not affect — or even interest — every segment within your audience. Knowing exactly who you’re talking to is crucial in getting the right message across at the right time. Therefore, it’s important to tailor your response to the audience members who truly need to hear it.

Consider:

  • What audiences have the potential to be impacted?
  • Which audiences will be most affected?
  • What is the chain of influence within the audience environment?
  • How large is the gap between current and desired perceptions within each audience segment?

Then, develop concise, quotable, factual messages based on each audience’s needs. Use supporting details, analogies, metaphors, and other storytelling devices to capture their attention and foster empathy for your message.

3. Determine Which Communication Platforms to Use

Good communication plans are customized based on your audience’s needs. In the same way, it’s important to deliver your message using the mechanisms they are familiar with or accustomed to. 

For example, you might choose to email your current clients because that’s how you normally communicate with them. Employees might expect to hear from you in an interactive town hall setting. But your investors or other key stakeholders might need to meet with you one-on-one.

Managing your firm’s reputation is too important to simply issue a one-size-fits-all message using your largest platform. Personalization is the name of the game. 

4. Identify and Prepare Appropriate Spokespeople to Deliver the Message

It’s also important to consider who should communicate your message to each segment of your audience. As an executive leader, you might be the best person to talk to the media or communicate with your board or other influential stakeholders. But there may be other spokespeople in your organization who would be more effective at reaching certain audiences.

No matter who you choose to speak on your organization’s behalf, make sure they are prepared to master high-pressure environments. Greentarget can provide coaching to ensure each spokesperson knows how to:

  • Deliver key takeaways first
  • Distill important points into memorable soundbites
  • Block unwanted questions and maneuver the conversation back to your desired talking points
  • Stay calm and poised when fielding difficult questions

Just remember: Your choice of spokesperson is also a message. Carefully think through how each audience segment will feel about hearing your message from your chosen representative.

5. Put a Rapid Response Team in Place to Fill In Any Gaps 

There are natural news events built into any litigation (e.g. filing of the complaint; subsequent motions; the verdict). In the scenario planning phase, you created a planned response for each one. 

Still, unforeseen situations are bound to arise. And when they do, it’s vital to have a team in place that’s equipped to respond quickly.

Your rapid response team should actively listen and monitor the situation at all times. By having an ear to the ground, you can stay ahead of any curve balls potentially coming your way.

Bring PR and Legal Counsel Together When Facing Litigation

Although PR and legal counsel approach the challenges of litigation from opposite sides, they ultimately want the same thing: to protect your firm from harm. Since lawsuits typically stem from — or result in — a reputational crisis, your PR strategy and your legal strategy must be linked.

Staying silent in the midst of a crisis is rarely the best option, but you also don’t want to say the wrong thing. To that end, crafting an effective communications strategy in response to high-profile litigation undoubtedly requires expert guidance and support.

That’s why it’s essential to surround yourself with experts who’ve navigated these challenging circumstances before. Greentarget has helped numerous clients direct a smarter conversation throughout the course of litigation. We’d love to help you, too. Just reach out.

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As premiums rise and the economy slows, producers with sales responsibilities at commercial insurance companies face an uphill battle to acquire and retain high-value clients. Increasingly, these rainmakers are navigating difficult conversations and answering challenging questions from concerned business leaders whose insurance costs have skyrocketed in recent months.

To overcome these hurdles, producers may need something different from their corporate marketing teams – an approach that goes beyond marketing collateral promoting the latest product. Based on the informal conversations we’ve had with producers across a wide segment of the market, what they really need is help communicating with clients in a clear, transparent, and person-centered way. 

This likely requires you as a communications director to move away from business as usual and into uncharted — and admittedly uncomfortable — terrain. In order to meet your internal and external stakeholders where they are, you should consider adapting your marketing and communication strategies in several key ways. 

1. Shift the Focus from Your Products to Your Customers

Your prospects and existing clients don’t want to be sold to — especially in economically turbulent times. They want guidance and support from trusted providers, advisors, and authorities. For your company to have a fighting chance at filling this elevated role, you’ll need to get inside your clients’ heads and understand what makes them tick. 

Conduct Market Research to Understand Clients’ Insurance Needs

Clients trust people with whom they have a relationship. And the key to building strong relationships often comes down to listening more and talking (or, in this case, marketing) less.

It can be hard to resist the temptation to center your communications strategies around billing cycles, renewal periods, and new product offerings. After all, these are the milestones that can drive topline revenue growth. But this approach results in messaging that is transactional, not relational.

That’s why it’s so important for you to make an intentional shift and help your producers connect with current and prospective clients on a deeper level. Conducting “voice of the client research” is one way to gain insight into your audience’s perspectives and craft communications that speak directly to their needs. This type of research enables you to understand:

  • The specific pain points clients and prospects are experiencing 
  • Risks and opportunities their businesses face as a result of current economic conditions
  • Questions customers have about their current policies (e.g. pricing; coverage)

Producers only know the clients and prospects in their own portfolios. But as a marketer, you have a bird’s-eye view of your industry — and access to your company’s clientele as a whole. Use that access to create person-centered communications that drive your business relationships forward.

Tap Into the Emotions that Drive B2B Decision Making  

As much as we like to think of ourselves as rational, practical creatures, human beings remain emotionally driven. This is particularly true in B2B settings when the stakes are high and important decisions are made in groups. 

The dry, highly technical, and jargon-rich language of insurance policies may belie this fact, but insurance is also an inherently emotional product. Risk aversion, fear, and the desire to protect against the unknown are powerful driving forces. To that end, your company doesn’t just sell policies — it plays a unique role in managing and reducing the concerns that keep your clients up at night. This isn’t about fear-mongering. It’s about acknowledging and validating your clients’ very real needs.

Yes, your company continues to develop innovative and relevant products in D&O, cybersecurity, and other areas — and you want to sell them. But rather than explicitly pushing these products, you need to connect the dots in an empathetic and human-centered way. Doing so enables you to position your company as the solution to your clients’ larger problems.

Demonstrating empathy and meeting your audience’s emotional needs are powerful ways to build trust and cultivate loyalty. This, in turn, plays a key role in enabling producers to retain clients during difficult economic times.

2. Be Transparent About Premium Hikes and Changes in Coverage

Difficult economic times lead many of us to tighten our belts and eliminate unnecessary expenditures. Your clients are no different. When their profit margins shrink, you can be sure they will scrutinize every possible expense to identify potential areas to cut. 

To prove your continued value to clients, you’ll need to consider getting radically transparent about everything from pricing to profits. 

This is typically where many marketing leaders start to get uncomfortable. But transparency leads to empathy, and right now you need your clients to feel some empathy for your company. This means proactively helping your producers explain the “why” behind the difficult decisions your organization has to make. 

For example, you might:

  • Outline the reasons why health insurance premiums have risen dramatically as a result of the pandemic. If you had to dip into your claim reserves at an unsustainable rate due to higher-than-normal payouts, be open about that.
  • Explain the impact of climate change on various insurance needs. If you had to raise premiums or cease coverage altogether for businesses that operate in wildfire-prone states, communicate your rationale.
  • Show your recent profits and losses compared to previous years. After all, your company can’t keep its promises to clients unless you make wise, fiscally responsible decisions. 

Again, this may feel deeply uncomfortable. If it does, it usually means you’re doing it right. 

Just remember: being transparent about your challenges and your decision-making process inspires confidence. It shows you’re able to make the hard decisions required to weather the storm. 

3. Tailor Collateral to Meet Producers’ Needs By Inviting Their Feedback

Shifting long-held corporate communication tactics can be challenging. And to make sure you hit the right mark, it’s crucial to craft your approach with your producers’ needs firmly in mind. 

To that end, even before you begin surveying clients or developing transparent talking points, take time to ask producers how you can best serve them.

Explore questions like:

  • How have your clients’ priorities shifted in these economic times?
  • What complaints and concerns have you heard from current customers?
  • Are you receiving more objections than usual from prospective clients? What is the nature of the objections you’re hearing?
  • What types of communications would be most helpful to you right now?

Rather than developing a one-size-fits-all strategy, engage producers directly so you can create customized resources and personalized messaging that speak to their clients’ pain points.

Address Insurance Industry Challenges Head-On

As industry pressures intensify, you can’t afford to stay the course and continue to communicate using the same strategies you’ve used in the past. To move your insurance company beyond a vendor orientation and into a trusted advisor role, you need to embrace a new way of doing business.

Focus on your clients, not your products. Embrace the human side of your industry. And be transparent about the pressures your company is facing. Then, arm your producers with the marketing resources that will help them strengthen and maintain the relationships that directly impact your company’s bottom line.

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Moments after the Supreme Court announced its landmark Dobbs v. Jackson decision, Ropes & Gray’s chairwoman Julie Jones released a heartfelt statement. In it, she shared her personal and professional reaction to the seismic shift the decision represents. 

Jones acknowledged the differences of opinion her internal stakeholders held on the decision while openly articulating her dismay regarding the reversal of Roe v. Wade. She also made her firm’s position clear, saying, “There will be many opportunities for those interested to contribute on a pro bono basis to the protection of health care rights for women, a cause which Ropes & Gray will continue to champion.”

Jones’ full statement is powerful and authoritative. But from a PR perspective, it’s not so much what she said that’s particularly noteworthy. It’s the fact that she was poised to respond in a meaningful way that sets her apart from the majority of her peers.

More than ever, the professional service firm’s executive committee is called upon to make decisions regarding issues that don’t directly impact their business, or participate in narratives that have not required their participation in the past. Many of these issues and narratives are fraught with emotional risk for certain stakeholder groups, requiring abundant empathy and a strong understanding of their audience. For these reasons, executive committees should consider engaging directly with a PR firm that can provide objective guidance in this new landscape. Here are five ways engaging a strong PR resource can help an executive committee navigate the special situations that are heading its way with greater frequency. 

1. Know When and How to Speak Out on Social Issues

We’ve said it before. In today’s world, social concerns are business concerns. And that means your firm can’t afford to sidestep the hot-button topics your audience cares about. 

That doesn’t mean you need to speak out about everything that’s happening in the world. But it does mean you should carefully examine your values and develop unique points of view on the issues that matter most to your firm and your stakeholders.

For Julie Jones, that meant crafting a statement about Dobbs even before the decision was final. For other firms, it might mean developing positions of authority about tax reform, ESG principles, or climate change. 

Whatever the case may be, a good PR firm can help your executive committee anticipate what’s approaching on the horizon. That way you won’t be left scrambling to respond after another firm has beat you to the punch.

2. Protect Your Firm’s Reputation in Times of Crisis

It can be difficult for any leader, no matter how experienced, to know the best way to handle a crisis. That’s especially true if the crisis in question poses a threat to the firm’s reputation. 

Some accept an unwarranted ding to their firm’s public image for fear of making the situation worse. Others try to curtail the damage by minimizing or downplaying their firm’s wrongdoing or missteps. Neither end of this spectrum demonstrates the authenticity and vulnerability that a difficult PR scenario requires.

That’s why PR counsel is so important in the heat of the moment. We advise clients on how to respond to difficult situations with empathy for their audience. Keeping your audience’s concerns, questions, and needs at the forefront of your crisis communication plan is the crucial first step toward moving beyond the eye of the storm.  

3. Communicate Effectively During Leadership Transitions

Executive transitions — particularly at the most senior level — are news events that are certain to attract the public’s attention. As such, it’s critically important to communicate clearly with clients, stakeholders, and the public before, during, and after key executive changes.

But many executive committees don’t take time to plan for transitions before they happen. And without clear succession plans in place and solid communication plans to back them up, executive committees can miss valuable opportunities to properly leverage the moment when the time comes to announce a transition.

Working with a PR firm before leadership transitions are even on the table enables your executive committee to:

  • Craft compelling institutional narratives about where the firm has been and where it’s headed in the future.
  • Define and articulate your firm’s unique value proposition, which can become the common thread that connects an outgoing leader to an incoming one.
  • Capture and preserve the institutional memory and knowledge of key leaders before they depart. 

Successful leadership changes are carefully planned and expertly communicated. And the best way to ensure your firm experiences a seamless transition is to consider how your audience will view the relationship between the past and the future well in advance.

4. Make Informed Decisions About Client Representation

Your executive committee should engage in healthy debate regarding which clients to represent and which to pass over. That’s particularly vital in the age of cancel culture. It’s become increasingly common for individuals and community advocacy groups to access client lists and pressure firms to reconsider their affiliation with controversial individuals or businesses. 

A PR partner can help executive committees consider questions like:

  • Will representing this client contradict — and therefore undermine — our stated values? 
  • Is this engagement likely to invite threats to our reputation? And if so, are the short-term gains worth the risk?

By engaging a PR firm to help you consider these and other questions, your executive committee can shape a smarter, more strategic process around client selection.

5. Communicate Transparently, Especially With Internal Stakeholders

Two decades ago, the Sarbanes Oxley Act was passed to increase transparency related to corporate governance practices. As a result, corporate boards sought out PR representation to help them manage accurate, transparent disclosures that their public shareholders and other stakeholders could understand and accept.  

Executive committees at professional services firms should take a page from this playbook as they develop internal communication strategies. 

Why? During the pandemic, your employees became accustomed to receiving frequent, transparent, and open communications. They felt they were kept in the loop about rapidly changing scenarios and circumstances. They saw a different side of executive leaders when children, pets, and spouses made unexpected cameo experiences during even the most important meetings and calls. And they continue to crave — and yes, expect — transparency about the decisions you make on behalf of the firm.

A good PR firm knows how to help leaders demonstrate transparency, openness, and authenticity when communicating to (and eliciting feedback from) their employees. 

Don’t Neglect Your Executive Committee’s Unique PR Needs

The executive committee is responsible for stewarding the firm’s wellbeing while simultaneously charting its course for the future. This important work shouldn’t be done in a vacuum, or an echo chamber. A strong PR resource can provide insight into the audience that is necessary to craft a  thoughtful and authentic response to any number of newly urgent and risky issues.  

Of course, the best time to engage a PR firm is before you need one. So even if the skies are currently clear at your firm, let’s talk.

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PR firms talk at length about concepts such as thought leadership and creating unique POVs that serve your audience. We tend to wax eloquent about participating skillfully in the conversations that matter most as an authority. That’s because we know that when your audience views you with trust and respect, they’re more likely to come to your firm for help in solving their toughest challenges.

Still, it’s natural for you to ask one simple question. Is our PR investment really worth it? 

It can be difficult to draw a direct line between the PR campaigns you invest in and the client engagements you secure as a result. And if you’re not able to accurately measure the ROI of your PR efforts, how can you be sure you’re allocating resources in the most impactful areas possible? 

You need to look at the right metrics at the right time. Because the truth is, authority is the ultimate ROI of an effective PR program. Assessing its full impact requires a holistic perspective and a willingness to prioritize long-term value over short-term wins.

The Value of Authority 

Our goal at Greentarget is to help clients establish and demonstrate their authority. But what does that really mean? And more specifically, what will it look like when your firm is viewed as an authority in your industry? 

First, it’s important to understand that the terms “thought leader” and “authority” are not interchangeable.

Thought Leaders Share Expertise

Thought leaders are ahead of the curve and play a key role in shaping the direction of their industry. However, they tend to share their knowledge in a one-way fashion — usually through owned media channels that don’t invite much discourse. As such, thought leaders aren’t typically concerned with how their audience receives and interprets the information they put out into the world. They simply want to reach as broad an audience as possible with the messages that are most important to their organization.

Authorities Serve Their Audience

By contrast, authorities go beyond dispensing expertise. They carefully consider how to position their knowledge in ways that matter to their audience. Yes, they are bona fide thought leaders in their own right. But true authorities express their POV to spark dialogue, solicit feedback, and test their ideas and perspectives among other experts. 

Furthermore, true authorities aren’t simply heard — they’re heeded. Unlike thought leaders who are usually more reactionary, authorities shape the conversations that matter and inspire action as a result. And they’re willing to embrace feedback, consider new viewpoints and pivot when necessary. 

To achieve this level of influence, you’ll need to:

Anyone can be a thought leader, but not everyone can be an authority. That’s why Greentarget’s approach to PR is oriented around helping firms discover and harness their authority. 

The ROI of Authority

In our highly digitized landscape, we’ve become obsessed with quantitative metrics. And there’s no shortage of data points we can analyze to measure the effectiveness of various communication tactics. 

For example, it’s common to assess your PR campaigns by tracking how often you’re cited by credible media outlets and other authorities in your field. Or, you might look at marketing metrics such as organic web traffic, time on page, click-through rates, and conversion rates to analyze how well you’re reaching your broad audience. 

But as important as these quantitative numbers are, they don’t tell the full story.

It’s About Quantity and Quality

Measuring the ROI of authority requires you to think about qualitative indicators and insights that round out the quantitative data. Instead of only asking how many people you’re reaching, you should be evaluating how effectively you’re engaging the prospects that matter to your firm the most.

After all, it’s better to have one quality conversation that leads to a high-value engagement than 100 conversions from wrong-fit prospects. But if you look at your standard KPIs in a vacuum, those 100 leads look a whole lot better than one conversation. 

To be sure you’re measuring the right indicators of authority’s ROI, ask yourself:

  • How often are our ideas sparking real dialogue among the people we’re most interested in reaching?
  • Are our POVs being iterated upon and therefore becoming sharper and smarter over time? 
  • To what extent are we challenging existing narratives or assumptions within our industry? 
  • What kind of feedback are we getting from our network when we put ourselves out there with a new or provocative point of view?

During the pandemic, Freightos, a digital booking platform for global shipping and logistics, discovered they possessed valuable data about supply chain issues. They determined they had information and a level of analysis that the industry could benefit from, and started a podcast to share their insights about shipping data, including an index of ocean container travel times. Subsequently, The New York Times ran a feature story about their impact. 

What’s interesting is that Freightos didn’t measure success based on how many people accessed and downloaded their useful, salient data. And though they were excited to be featured in The New York Times, that was not the end-all, be-all for them. What signaled success for them was hearing excitement and buzz from the friends, colleagues, and influencers in their own network. That’s when the ROI of their PR efforts was fully crystallized in their minds — when they were recognized as an authority.

Leading vs. Lagging Indicators of PR Success

It’s also important to understand that many of the standard KPIs used to evaluate the effectiveness of PR are lagging indicators of success. But your authority is a leading indicator of future results. In other words, the qualitative measures of impact we discussed earlier are both results in their own right and assurance that you’re headed in the right direction. 

The initial evidence (i.e. leading indicators) that your firm’s authority is yielding ROI can be found in the quality of the conversations you’re having and the anecdotal affirmations of your influence in your network. 

Then, over time, you’ll see additional lagging indicators of your authority’s ROI, such as:

  • Revenue. Your revenue is growing over time, and you’re reaching desired growth targets. 
  • Geography. You consistently see media coverage in the markets that matter the most to you.
  • Talent. Your firm is an employer of choice and you succeed in attracting and retaining top talent as a result.
  • Profitability. Because your authority yields more right-fit conversations, you’re able to focus on the engagements that lead to the greatest profit.
  • Capabilities. You continually identify new services and offerings that evolve with your clients’ changing needs.

In other words, realizing the full ROI of your authority requires you to take the long view.

Invest In PR to See the ROI of Your Firm’s Authority

Although establishing your firm’s authority is a process that requires patience and perseverance, you’ll never see the ROI you’re after without taking the first step. That means you can’t afford to put it off or hope for the best. You need to work with a partner who knows how to build your authority and leverage it in ways that contribute to your firm’s immediate and long-term success.

Greentarget clients have seen a significant return on their PR investment, both in terms of the authority they earn and the business engagements they secure as a result.

We can help your firm, too — but only if you make establishing your authority the priority it needs to be. 

It’s time for you to seize the mantle. So let’s talk.

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As we enter another election cycle, there’s no doubt that politicians will continue to weaponize issues like climate change, reproductive rights, and the recent economic downturn to curry favor with their constituents. Many will accuse their opponents of spreading ‘fake news’ — all while contributing to the proliferation of misinformation and disinformation themselves. 

Compounding this issue is the diminishing trust in news outlets. Our own research shows that credible journalists feel alone in combating fake news as less reputable media outlets seem bound and determined to make the problem worse. 

Edelman puts it this way: “We find a world ensnared in a vicious cycle of distrust, fueled by a growing lack of faith in media and government. Through disinformation and division, these two institutions are feeding the cycle and exploiting it for commercial and political gain.”

In a time rife with polarization and confusion, the world needs true authority more than ever. And as a communications director, you have the opportunity to position your firm’s experts to respond.”

Leverage the Trust Your Audience Places in Your Firm

There’s a growing number of people functioning as “news activists” — individuals who are passionate about the truth and who are willing to debunk disinformation when they see it. But there’s only so much progress news activists can make on a person-by-person basis. They need help from leaders with large communications platforms to dispel misinformation more widely. 

That’s where your firm’s authorities come in. 

Authorities are the players who are best-positioned to suit up and participate on this high-stakes field of engagement. Why? Audiences are more likely to trust your firm than they are to trust politicians, the media, and even nonprofit organizations. In fact, the 2022 Edelman Trust Barometer once again confirmed that business is the most trusted institution in society. 

Of the more than 36,000 respondents surveyed:

  • Only 50% reported they trust the media
  • 52% expressed faith in government 
  • 61% stated they trust business  
  • 77% said they trust their own employer

By leveraging the trust your internal and external audiences place in your firm’s authorities, you can help cut through the noise of false information and provide a powerful counterpoint to deceptive narratives. 

Formulate Unique Positions of Authority on Timely Topics

Your firm’s authorities aren’t responsible for arguing against every bit of fake news they encounter. However, they should be prepared to address the topics and social issues that matter to your firm’s clients, employees, and other stakeholders. 

Ask your experts to think about the unique insight they can offer on topics that are most likely to be weaponized by those perpetuating disinformation. 

For example:

  • An accounting firm might develop a point of view on whether or not the recent economic downturn should be classified as a recession 
  • A financial services firm might offer a perspective on ESG investing that helps their audience think about climate change in a more nuanced way
  • A law firm might hone positions of authority regarding the rapidly changing regulatory environment as it relates to the tech industry

Working with your firm’s experts to identify and fine tune salient points of view takes concerted effort, but it’s incredibly impactful. Well-reasoned, conflicting perspectives can spark conversation, help your audience identify disinformation for what it is, and consider thoughts and viewpoints that differ from their own. 

Use Your Firm’s Communications Platforms to Actively Challenge Disinformation

Elevating truth is always worthwhile. But your firm also has a vested interest in joining journalists in the fight against fake news. Your firm relies on earned media coverage in credible news outlets to establish your own authority. When disinformation dominates the public discourse, your firm’s message will have a harder time breaking through.

To that end, if your experts have the opportunity to talk to the media for a news story, help your authorities nail the interview. But beyond that, make it a priority to use your firm’s own platforms to communicate factual positions of authority.

Communicate Positions of Authority with Employees

It’s normal for authorities to feel unsure — even reticent — about publicly combatting disinformation. A good place to start is with your internal audience. 

Business is no longer neutral territory. Leaders are being pushed by employees and other stakeholders to speak out on the most pressing social issues of the day. But sharing your firm’s positions of authority involves more than releasing a statement affirming one side over another. It’s about wading into the fray and providing unique insights on complex problems. 

Sometimes that means creating tension — even in the workplace. Leaders must be willing to correct wrong information and skillfully engage employees in difficult conversations they may prefer to avoid.

These challenging internal conversations can become the foundation of your external communications strategy.

Share and Promote Factual Information on LinkedIn

Even the most well-intentioned people (including your own employees) can unwittingly spread fake news, especially on social media. They might not understand the role algorithms play in offering up questionable content — or they might simply share stories that align with their unconscious confirmation biases.

Your firm’s well-formulated positions of authority can help challenge both intentional and unintentional sources of disinformation and educate your audience about the facts on a variety of issues.

Linkedin is the most natural platform for your authorities to share the position pieces they’ve written or the articles in which they’ve been quoted. Remind your experts that this isn’t mere self-promotion. Each time they promote credible news sources and share legitimate information, they’re actively engaging in the battle against disinformation.

Communicate Directly with Your Clients and Stakeholders

Finally, think about how you can proactively communicate your firm’s unique points of view with clients, potential clients, and other stakeholders. These are the people most likely to trust what your authorities have to say and thoughtfully consider your firm’s position. If they’ve internalized false information and believe it to be true, your message could persuade them to rethink and re-evaluate those messages.

And of course, promoting the owned media assets (e.g. blogs, podcasts, videos) that underscore your authorities’ expertise is doubly beneficial. It helps get truthful and nuanced information in front of your audience, and it’s also a smart business development strategy.

True Authorities Engage in Society’s Most Important Conversations

The threat of misinformation and disinformation continues to rise. And with so much at stake, it’s vital that business leaders take up the mantle of news activism to engage in smart conversations about the issues that matter most.

You can play a key role in helping your firm’s leaders participate skillfully in this crucial battleground. Identify and hone the unique, timely points of view that set your experts apart. Then use all the communications platforms available to you to share messages that elevate truth and promote credible information.

(And if you need a little inspiration in this area, be sure to check out Greengarget’s Manifesto.)

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If your firm is facing a crisis that’s about to make headlines, your first instinct is probably to try to make the story go away. That’s understandable. No one wants bad press or to see her or his firm’s name dragged through the mud. 

But you can’t stop reporters from doing their jobs. They are going to tell your story regardless of your feelings about it. And if you try to kill the narrative, your efforts could cause more reputational harm for you and your firm than the bad news itself.

As a senior leader, it is up to you to calmly guide your firm through the crisis with honesty, transparency and humility. There may be no way out, but there is a way through. And in our experience, the way through is eased by mindful appreciation of certain things that aren’t commonly found in your typical crisis playbook.     

Here are the seven truths you should remember when the next crisis hits.

1. The Press Coverage Is Going to Be Bad. You Can Only Make It Less Bad. 

If a reporter asks you to provide a comment for a story about a crisis at your firm, you can’t make the story go away, turn it from negative to positive, or avoid the likely ding to your reputation. The coverage is going to be bad. But you may be able to exert control over how bad it is by: 

  • Giving the reporter an interview. As counterintuitive as it may feel, now is not the time to shy away from the spotlight. Instead, engage skillfully with valid arguments and counterpoints that provide context for your side of the story.
  • Helping reporters get it right. Credible journalists want to be fair and accurate. Give them context and information that will enable them to separate fact from fiction.
  • Communicating directly with your audience. No matter how many people hear the bad news that’s about to break, remember: The world is not your audience. Spend the lion’s share of your energy communicating directly with your employees and clients and other stakeholders who matter most.

2. You’re Going to Feel Differently About This Crisis in Three Months.

So the press coverage was bad. You’re embarrassed and morale at your organization is low.  When facing such a scenario, it may feel like the stigma will last forever. But Wells Fargo is still making loans. United Airlines is still flying planes. And you can still pick up a Whole30 Lifestyle Bowl, with double protein at Chipotle in your brand new Volkswagen. These companies worked through significant threats to their reputation and you will too. The way you respond to the crisis will influence how long it takes for you to rebound. You need an authentic mitigation strategy and effective communication plan to regroup and redirect. 

3. Your Default Corporate Statement Will Cause Eyes to Roll. This Is the Time to Be Authentic and Vulnerable. 

In response to bad press, your lawyers and advisors will want you to release a statement that shields your firm from liability. Chances are it will sound overly formal and stilted, not address the underlying issue, and sound nothing like anything a human being would actually say. If you want to repair the reputational damage a PR crisis can cause, resist the urge to hide behind the pat holding statement. 

Moments of crisis require executive leaders to respond with transparency and accountability. Your employees, clients, and other stakeholders want to know you genuinely care about addressing the underlying problems that brought your firm to this situation. 

If you need to dispute certain details in the press coverage or the degree to which the organization is responsible, you can do that. (See no. 6, below.) But do so while expressing sincere regret for any missteps that occurred on your watch. Above all, communicate empathy and concern for anyone who was harmed or affected by the events in question.

4. Set Your Ego Aside. You May Be Embarrassed, but This Is Not About You.

Sharing statements that dodge accountability is not the only way to undermine effective communication. Your own ego and the desire to avoid personal embarrassment can also get in your way. A reporter’s questions are rarely ad hominem attacks. Even if they are, taking them personally risks clouding your judgment. To address the issues at hand, your vulnerability and willingness to listen are more effective because they are disarming. 

5. If Something Is Broken in Your Firm, Fix It.

Good things can come out of even the worst situations — but only if you’re willing to do the hard work of repairing what’s broken. To that end, don’t waste the opportunity this crisis affords. As an executive, you have the power and responsibility to get to the bottom of what’s wrong. 

Some problems are easier to fix than others. But even if you discover systemic issues, don’t give up until you unravel them. Ask your employees, stakeholders, and investors to help you identify and name your organizational shortcomings. And empower these same people to help you solve them.

Once you’ve done everything you can to address and repair the situation, communicate the steps you’ve taken with the press and with your internal and external stakeholders.

6. You’re Allowed to Punch Back if It’s Warranted.

You should do everything in your power to remedy situations for which your firm is responsible. But if a reporter assigns blame to you for things out of your control — or treats you with blatant unfairness — you should absolutely address it.

Do your due diligence first. Make sure you fully understand the situation and that you have your own facts straight. But then feel free to go on the record and dismantle the opposition’s arguments using clear, to-the-point communication. Don’t accept an unmerited hit to your reputation. And enjoy the warm feeling of satisfaction that this will deliver! 

7. You Need to Take Care of Yourself.

Leading an organization through a reputational crisis is not easy. The potential for overwhelming stress and exhaustion can’t be overstated. You need to take care of yourself in order to handle the situation in the best way possible. 

Think about the fundamentals that you need in order to stay focused and productive on a normal day. Do you typically run a few miles every morning? Write in your journal to keep yourself accountable to your goals? Eat a healthy diet full of fresh fruits and veggies? 

It’s tempting to forgo selfcare and other wellness routines during stressful situations. The “all hands on deck” mentality can even make you feel guilty for spending time on yourself. But all the added pressure and stress make it more important than ever to double down on the fundamentals so you can continue to function at peak performance. 

Your organization needs you to be at your sharpest to see it through to the other side of the crisis. So give yourself opportunities to take a break from the unrelenting news cycle and focus on the people, places, and pursuits that bring you joy. Doing so will help you carry the heavy burden of leading a firm through a high-stress season.

The good news is you don’t have to navigate this crisis alone. Greentarget has developed effective PR strategies for clients facing a variety of special situations. We’d be happy to help you, too — just reach out.

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